All Templates

#Project #Design #Intermediate

Video Production Schedule

Video production can initially seem intimidating, but organization is the key to any challenging, team endeavor. This sample for a digital video product is.

To create a video production schedule, first create a project plan. This plan will outline the steps required to create the video, as well as the timeline for each stage of the production process. Following that, you must gather the resources required to create the video. This includes hardware, video, and software. Finally, you must plan the shoot as well as schedule the editing process. Most importantly, start using this template right away at Tracup!

Template Configuration

Task status



Studio/set prep & setup





Task type

Film Crew
Creative Team

Project components


Template Details

Would you rather watch or read? View our video lesson to learn how to use our free templates to organize a video production.

These days, video isn’t just for TV and movies. For corporate brands and ad agencies who want to leverage the power of narrative to captivate and connect with their audiences, it has emerged as a crucial marketing tactic.

Every step of the production process needs to be planned out carefully and with purpose to create good video content. Simply said, there are too many moving elements to wing it. A single error along the route can drastically alter your timeframe and budget. Because of this, no matter how big or small your video production may be, you should always start with a plan.

It’s simple to create a timeline quickly and share it with everyone involved in the project thanks to our free video production schedule template and video series planning template. Your stakeholders will feel confident in your plan if you can clearly communicate it, and your team will be more engaged and productive.

What is a production schedule for videos?

A high-level plan that illustrates how the entire production process progresses over time is a video production timetable. By doing this, you can guarantee that the cast, crew, props, and equipment are available when needed, that important deadlines won’t be missed, and that the end product will live up to stakeholder expectations.

A video production schedule focuses on the activities and resources required to generate the video at all phases of the process, from pre- to post-production, as opposed to a video shooting schedule, which provides a specific timeline for recording scenes. It is a useful tool for connecting with stakeholders and may be used to manage any form of video project, from TV and film to corporate marketing and commercial advertising.

Can a video series production schedule be applied?

Because there are several episodes in a video series, you must plan somewhat differently. To make sure that everyone is on the same page about launch dates and advertising techniques, you’ll also want to coordinate your marketing activities. You may develop a strong video production plan using this free template for planning video series while avoiding missing crucial aspects.

Want to know how video planning template organizes its video productions?

Visit What’s the Plan? to get an inside peek at their popular video series.

How to make a schedule for your video production

Pre-production, production, and post-production are the three main stages of the video production process. Here is a brief overview of what to anticipate at each stage so that you have a place to start when planning your own video production activities.

First stage: pre-production

Planning the logistics and developing the creative are the main focuses of pre-production. Consider the pre-production work you do as the essential elements for a fruitful video shoot and easy stakeholder acceptance. Make sure to provide time in your schedule for these pre-production activities.

Develop the idea for your video production steps.

Any video you make, whether it’s a documentary, a video series, or another type of material, needs to have a purpose. Consider what you want to achieve before you start writing.

You can create a strong creative concept that is focused on your target audience and objectives if you have clear goals in mind. To avoid expensive shocks later on, work closely with stakeholders to acquire their opinion and buy-in early in the process.

To begin video production timeline:

  • Who do you hope to influence?
  • What do you want the people who are reading this to do?
  • What point are you trying to make?
  • How will you assess your progress?

A creative brief can be a useful tool for outlining the objectives for your video production as well as other important information, such as the scope, demands, and tone.

Video production steps:

Make space in your video project production timeline for screenplay writing to follow. Characters, situations, and stage actions should all be noted in your screenplay, which should be conversational, brief, and clearly formatted.

To make sure the dialogue flows easily and falls inside the specified time limit of the video, practice reading your screenplay aloud.

doing a documentary shoot? Create a list of interview questions in advance and distribute them to prominent experts or guests. This makes sure discussions don’t veer off course and you don’t miss any crucial topics of debate.

Create a storyboard and production timeline.

You’ve already developed your idea and written your script. Now, create storyboards in order to bring your imaginative concept to reality. You may then eliminate the shots that won’t work by identifying all the various shots that go into each scene. Once your storyboards are complete, create a shot list that includes explicit information about who and what each shot must depict.

Schedule the video production schedule

Last but not least, get to work and finalize all the logistical details to ensure a flawless video filming day. This is an excellent opportunity to include budget so that you are aware of how much you can spend on personnel, tools, and locations.

Fabregas, Krista. “Simple Business Plan Template (2022) – Forbes Advisor.” Forbes Advisor, 7 Oct. 2022,

Other Info

Built in 2022-10-11 18:19:03


Use Tracup to start your high performance collaboration

Enter your email to try out or ask your client service consultant at the lower right corner to know how Tracup can help you further

Add comment for