How To Effect Project Control And Administration Easy

Tracup Expert

You’re going to be managing projects from now on. Get started today and start taking control of project management steps.

Have you ever experienced such problems? Like always running overtime when a plan has been made at the beginning? All these problems are caused by poor project schedule management! Project management is truly a thing that people love as well as hate. A project often requires a longer time commitment, which means more risks are taken. It is both a goal and a challenge for every manager to complete the project at the lowest possible cost, but not every project can be done “on time

How does Tracup assist in controlling project management steps effectively?

As one of the best collaborative platforms in the market, Tracup provides multiple solutions for users.

Step 1: Creating projects with clear standards

This stage is the start-up phase of a new project. A good start can provide an excellent basis for subsequent development. Once the team’s objectives are defined, the project can be created and start to be managed on Tracup.

A little tip: Apart from the necessary task descriptions, it would be better to include clear measurements. The goal is the direction and the measures show us how to progress in the right direction. Most importantly, don’t forget that measures must be quantifiable.

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In addition, users can distinguish between different tasks within a project by categorizing them in different colors. With multi-project management, workbench partitioning can be understood at a glance.

Step 2: Project planning: splitting up tasks and making work detailed

This stage will analyse the [Assignment] in Tracup‘s [New Tasks]. To break down the tasks into smaller pieces, Tracup can only assign tasks to one person. The purpose of not assigning more than one person to a task is to avoid disputes by assigning tasks to individuals precisely, with only one manager in charge of each task and the rest of the people involved in the task can be set as followers. If more than one person is assigned to a task, it creates a lack of clarity in the distribution of responsibilities in the work process, which is also a big problem in the workplace. Using task completion as a measure might be better at this juncture.

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Step 3: Project execution: good project splitting and efficient team communication

Tracup allows users to add subtasks to track progress, and technicians can use this tool to manage their pending, ongoing, and processed tasks. For project managers, the logs also allow them to view the progress of each project member’s work and give them an overview of the project’s progress, and allow them to communicate any problems they find.

Try using [My Workbench] to manage all the issues in projects! It will make communication easier, which can save costs and make teamwork more efficient.

Step 4: Project monitoring and control: understanding schedules and monitoring project progress

Managers need to monitor and control the project during the project management process to keep the project developing in the direction envisaged as much as possible. Tracup is a useful tool for monitoring projects. Users can keep up to date with information about the project in the [Overview] section.

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By viewing the completion status of each task through the [Statistics] in the project section, users can know how the project is progressing and better control the schedule of the project. Besides, there is also a Gantt chart to check individuals’ progress and know how well the team members are doing to make appropriate adjustments.

Step 5: End of the project: summarise the strengths and weaknesses

At the end of a project, the result needs to be recorded. At this time, a project review can be done to absorb the experience gained during the process to better guide the next one.

With the [visual diagram] in Tracup, it is easy to summarise a completed project and analyze what worked well, what was not good enough and what are the reasons. In this way, developers can reference previous projects and avoid the same mistakes before starting a new task.

Tracup is brimming with agile project management tools that boost team efficiency, including task management, file sharing, project reporting, and workflow tracking. Lag time brought on by slow communication is eliminated by having access to task discussions, status, progress, and reasoning in one place. Additionally, it offers automatic workflow alternatives to satisfy a user’s preferred working methods. Several Kanban board views, including list, card, sheet, Gantt chart, and calendar view, are used to organize data.

Assisting businesses in real-time project planning, administration, tracking, and automation, Tracup is an online workflow execution platform that has incorporated the most well-liked productivity applications, including Github, Figma, Zoom, Slack, etc. The platform’s various recognizable templates make it easy to use, especially for beginners. The amount of time it takes to train staff on a new software system is decreased when a product may be used straight away.

  • Unlimited users can use the free lifetime plan forever.
  • For teams of any size, a fixed low-cost BUSINESS plan is available for USD899 per year per team (less than $75 per month and no longer increasing with users).
  • Features specially designed for developers (e.g, bug tracking, development status)
  • Establish and maintain product roadmaps
  • Responsive Reporting
  • Wide range of features
  • Customizable
  • Teams’ comprehensive tools
  • Flexible design intuitive learning

Free templates can be productivity hubs to control project management steps effectively

Templates reduce time by providing standardized project templates and quickly developing projects for customers based on the mainstream procedure in many industries’ specialized scenarios. Using Tracup as an example, when you visit the project template center, users can examine pre-made templates in various categories or configure ready-to-use templates suitable for users.

Users can access the project template center from their workspace as well as the settings menu located behind their avatar. There are pre-made templates accessible for common tasks such as sales management, OKR administration, and CRM project management. Custom fields increase the number of columns that can be displayed in list views, boards, files, and wikis.

The following are some very typical templates to control project management steps effectively:

  • Starting Business Checklist Template - 2022 Startup Guide
    Follow our checklist to get your business off to a good start and to keep track of your efforts toward a successful launch.

  • Business Strategy Plan Template
    This template will assist you in solidifying your strategy, whether you are a small firm or startup, or if you need to renew your business plan.

  • Project Management Template
    The template helps the R&D department of the Internet team to achieve agile development collaboration management.

  • Marketing plan template
    This free template guides you through project management best practices for marketing teams so you can add daily performance, as well as screen data and make an analysis.

  • User Research Template
    Don’t allow key user research findings to slip through the cracks. With our template, you can track, categorize, and act on comments to please your consumers.

  • Product Roadmap Template
    This template would help users define their target output of products. They can set goals or compare achievements in different quarters to see the key to progress.

  • Design Project Plan Template
    What is the key to more efficient design and creative projects? A fluid creative process.

  • Product Launch Template
    Keep track of everything you need to prepare before launch. Get everything done before release.

  • Business Continuity Plan Template
    The impacts of disruption of company operations and processes are identified through business continuity impact analysis.

  • Facilities Requests Template
    Want to manage the work of your facilities team more effectively? Use this template in conjunction with a form to organize and take action on your requests, tasks, and other items.

  • Job View Template
    HR KPI metrics an advanced HR playbook in Tracup can help users customize their solving plan.

  • Personal Plan Template
    The template can be used in managing work-life, family life, and other agenda matters.

  • Job Hunt Template
    This template is made for obtaining your desired position, preparing for your job search, and organizing your interviews.

Want to emphasize flexibility, collaboration, customer involvement, and responsiveness and help the team control project management steps effectively. Hit Tracup right away.

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